Privacy Policy

The latest version of our Privacy Policy is provided in a PDF file. (Please note that it is only available in Japanese.)
Click on “Privacy Policy” below to download it.

Purpose of Use of Personal Information

1. Customer Personal Information

   • For the purpose of sales agency activities related to broadband and other communication services
   • To carry out contracted work in network construction and telecommunications
   • To respond to inquiries, requests for information, and applications regarding the products and services we offer

2. Personal Information of Business Partners

   • For the management of our business partners and sales activities

3. Personal Information Obtained from Subcontractors

   • For the purpose of concluding contracts with subcontractors and confirming their performance
   • For the purpose of work instructions, management, and communication

4. Personal Information of Individuals Who Apply for Employment with the Company and Those Who Wish to Receive Information Related to Employment

   • For the purpose of employment selection procedures and related communication

5. Personal Information of Individuals Wishing to Register for Dispatch Services

   • For the purpose of registration procedures
   • For the purpose of job introductions and communication from the company
   • For the purpose of activities related to contract conclusion
   • For the purpose of employment management and welfare benefits
   • For emergency communication in the event of disasters or other urgent situations

6. Personal Information of Our Executives, Employees, Their Families, and Former Employees

   • For the purpose of obtaining and managing employee information in accordance with laws and regulations
   • For the purpose of health management
   • For the purpose of fulfilling human resources and payroll operations
   • For the purpose of welfare benefits and other necessary personnel and labor management processes
   • For emergency communication in the event of disasters or other urgent situations

7. Others

   • Entry and exit records for our facilities for the purpose of ensuring company security.

Notice of Personal Information Subject to Disclosure

With respect to personal information we have collected that is subject to disclosure, we will provide you with the relevant details as outlined below.

1. Name of the Company

   Kotobuki Densetsu Co.Ltd. 70, Daigo-Ochibocho, Fushimi-ku, Kyoto, 601-1338
   Chief Executive Officer: Nobuhiro Hirooka

2. Information Privacy Administrator

   Miori Yoshii, General Affairs Department, Head Office Phone: 075-572-5319
   Fax: 075-572-5322

3. Purpose of Use of Personal Information

   • Employment and human resource management of employees
   • Entry and exit management
   • Communication with job applicants and employment selection

4. Contact for Complaints Regarding the Handling of Personal Information Subject to Disclosure

   By Phone or Fax

   Head Office
   Phone: 075-572-5319
   Fax: 075-572-5322
   

   By Post

   70, Daigo-Ochibocho, Fushimi-ku, Kyoto, 601-1338
   Kotobuki Densetsu Co.Ltd. Complaint Consultation Desk
   Person in charge: Satomi Takehara

5. Name of the Authorized Personal Information Protection Organization to Which the Company Belongs and the Contact for Complaint Resolution

   We are a member of the following authorized personal information protection organization.

   Complaints regarding the company's handling of personal information may also be submitted to the following address.

   Name of the Authorized Personal Information Protection Organization and Contact for Complaint Resolution

   JIPDEC (Japan Institute for Promotion of Digital Economy and Community) Roppongi First Building, 9-9 Roppongi 1-chome,
   Minato-ku Tokyo, 106-0032 Japan Phone: 03-5860-7565 or 0120-700-779

6. Procedures for Responding to Requests for Disclosure and Other Inquiries

   Contact for Requests Related to Disclosure and Other Inquiries

   70, Daigo-Ochibocho, Fushimi-ku, Kyoto, 601-1338
   Kotobuki Densetsu Co.Ltd. Complaint Consultation Desk
   Person in charge: Satomi Takehara

   Formats of Documents to Be Submitted for Requests for Disclosure and Other Methods of Disclosure

   Please download the 'Personal Information Disclosure, Correction, and Use Suspension Application Form' from 'Download Form,' fill in the required information, and send it by mail to the above contact address, including a stamped return envelope.

   Methods for Verifying That the Requester of Disclosure Is the Individual Themselves or Their Authorized Representative

   We will confirm the information provided in the 'Personal Information Disclosure, Correction, and Use Suspension Application Form' against the personal information held by our company. If the request is made by an authorized representative, please include a letter of authorization.

   Fee for Notification of the Purpose of Use of Disclosable Personal Information or for the Disclosure of Disclosable Personal Information

   A fee of 500 yen (including tax) will be charged.

7. Safety Management of Personal Information

   Organizational Safety Management Measures

   We have clearly defined the responsibilities and authority of employees regarding safety management, established and implemented rules and regulations related to safety management, and taken measures to verify the status of implementation as described in a) through d) below.

   • a) Operation of the Company's internal regulations in accordance with the rules governing the handling of personal data
   • b) Establishing methods to verify the status of personal data handling
   • c) Establishment of a communication system to respond to incidents such as data breaches
   • d) Annual review of the status of personal data handling and safety management measures

   Physical Security Management Measures for Personnel

   Our company ensures that employees are thoroughly informed about the proper handling of personal data and conducts personal information protection training twice a year.

   Physical Security Management Measures

   We have implemented the following measures, from e) to h):

   • e) Managing secured areas where personal data is handled
   • f) Measures to prevent theft of equipment and electronic media
   • g) Measures to prevent data leakage when carrying electronic media
   • h) Erasing personal data and disposing of equipment and electronic media

   Technical Security Management Measures

   We have implemented the following measures, from i) to l):

   • i) Access control for computers used to handle personal data
   • j) Identification and authentication of individuals accessing computers used to handle personal data
   • k) Installation of security software to prevent unauthorized external access, and ensuring that the operating system is up to date
   • l) Prevention of data leakage resulting from the use of the information system

Basic Policies on the Proper Handling of Personal Individual Numbers and Specified Personal Information

1. Compliance with Relevant Laws, Regulations, and Guidelines

   Kotobuki Densetsu Co.Ltd. (hereinafter referred to as “the Company”) shall comply with the “Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures”, the “Guidelines for the Proper Handling of Specified Personal Information (Business Operators' Edition)”, the “Act on the Protection of Personal Information” and other related laws and regulations in handling specified personal information.

2. Purpose of Use

   We will use the specified personal information that we have collected for the following purposes.

   (1) Specified Personal Information, etc. of Employees and Their Dependents

   • Preparation of withholding tax statements
   • Work related to employment insurance notification
   • Work related to notifications for National Pension category 3 insured persons
   • Work related to claims under the Industrial Accident Compensation Insurance Act
   • Other administrative tasks stipulated by law

   (2) Other Specified Personal Information, etc.

   • Preparation of withholding tax statements
   • Work related to employment insurance notification
   • Work related to notifications for National Pension category 3 insured persons
   • Work related to claims under the Industrial Accident Compensation Insurance Act
   • Other administrative tasks stipulated by law

3. Safety Management Measures

   In addition to establishing the necessary systems to ensure appropriate management, we have established separate regulations for the handling specified personal information and will comply with them.

4. Use

   The acquired specified personal information will be used within the scope of the purpose of use that was notified, announced, or clearly indicated at the time of acquisition, and only to the extent necessary for the performance of our business. If the handling of specified personal information is entrusted to a third party, the Company will supervise the entrusted party appropriately in accordance with laws and regulations.

5. Continuous Improvement

   We are committed to continually improving our handling of specified personal information and related matters.

6. Disclosure of Specified Personal Information, etc.

   When we receive a request for the disclosure of specified personal information, etc. from the individual or their representative, we will respond to the request without delay, except in the following cases:

   • When there is a risk of harm to the life, body, property, or other rights or interests of the individual or a third party
   • When there is a risk of significantly hindering the proper execution of the Company’s operations
   • When it would result in a violation of laws and regulations

7. Contact for Consultation

   For complaints, inquiries, confirmations, etc., regarding the Company's handling of specified personal information, please contact the following:

   Kotobuki Densetsu Co.Ltd.

   70, Daigo-Ochibocho, Fushimi-ku, Kyoto
   Phone: 075-572-5319 Fax: 075-572-5322

   Person in charge: Satomi Takehara

Basic Policies on the Proper Handling of the Individual Number and Specified Personal Information

• Privacy Policy (Japanese)
• Agreement on Handling of Personal Information (Japanese)
• Personal Information Disclosure, Correction, and Use Suspension Application Form (Japanese)
• Agreement on Handling of Personal Information for Employment Applicants (Japanese)